CONSTITUTION OF ST ANDREWS UNITED FOOTBALL CLUB

1. Title. The Club shall be called “St Andrews United Football Club.” The Club is constituted to provide and foster the promotion of the game of semi-professional football in St Andrews.

2. Colours. The registered colours of the Club shall be black or white shirts, black shorts, and black socks. The alternative colours shall be blue/blue/blue.

3. The Management Structure of the Club will comprise of an Executive Committee and a separate group of members who undertake voluntary tasks. The Executive Committee which shall consist of  Chairman, Vice Chairman, Secretary, Treasurer, President and 2 other members appointed at an AGM. The above office bearers shall conduct Business of the Club. To form a quorum, four (4) Executive Committee members are required to be present at a meeting.

3(a) Vacancies on the Executive Committee shall be filled at the AGM in the following manner: – the Executive Committee shall nominate up to such numbers as there are vacancies and any other member willing to serve must be duly proposed and seconded, and the nomination lodged with the Secretary ten days prior to the AGM.

3(b). If there are fewer members nominated than vacancies, the members at the AGM have the power to fill the vacancies. Vacancies occurring in the Executive Committee and Office Bearers during the year may be filled forthwith by the Executive Committee and these members so appointed shall serve until the next AGM.

3(c). The Executive shall have the power to grant and make payment of Honoraria, such as President or Life Member.

3(d). The Executive Committee recommend to the AGM, a Chairman, Vice Chairman, Secretary, Treasurer and President for the ensuing year. Any other nomination for these offices must be lodged with the Secretary in writing, fourteen (14) days prior to the AGM. Nominations for these offices shall be intimated seven (7) days before the date of the AGM. The tenure of office for Chairman, Vice Chairman, Secretary, Treasurer and President shall be for one year, but they will be eligible for re-election.

4. Meetings. The Club will have an Annual General Meeting (AGM) when the Chairman, Secretary and Treasurer will give their reports. The financial accounts will close on the 31st of July of each year. A professionally qualified Accountant shall be appointed annually at the AGM.

5. Extraordinary General Meeting (EGM). EGMs may be called by the Executive Committee either on their own determination or on a written requisition to them for that purpose – signed by at least ten (10) members. Notice of such meetings shall be intimated not less than fourteen (14) days previously and such notice shall specify the motions to be proposed to the Meeting. Notice of any amendments to be submitted must be sent to the Secretary at least three (3) days prior to the Meeting. Ten (10) members shall be required to constitute an Extraordinary Meeting.

6. Membership. The Club will be open to new members who undertake voluntary tasks. In particular, the Club would encourage season ticket holders and supporters to apply for membership. Applications for membership will be made in writing to the secretary. The Club will have a category for life and honorary members. The Executive Committee will have the discretion to appoint honorary and life members who will only be entitled to vote at annual and extraordinary meetings if they are appointed to the Executive Committee.

7. Voting at an AGM will be open to Executive Committee members and the separate group of members who undertake voluntary tasks. Attendance at an AGM is also open to season ticket holders however they have no voting rights.

8. No alteration may be made to the Constitution except at the AGM or Extraordinary Meetings. Anyone from the Executive Committee or the group of volunteers desirous of making an alteration to the above at an AGM must have the proposal in writing to the Secretary seven days (7) before the meeting.

9. A financial report must be presented to the Executive Committee at every meeting.

10. Bank Accounts- The Executive Committee shall operate bank and or business accounts on behalf of the Club and will ensure that robust processes for all operations on the bank and/or building society accounts held by the Club, including a requirement for dual authorisation (whether as a signatory or otherwise) in relation to all operations (other than lodgement of funds) on the bank and/or building society accounts held by the Club, with at least one of those authorising (whether as a signatory or otherwise) being a member of the Executive Committee. The Executive Committee can also borrow money, and to give security in support of any such borrowings by the Club.

11. Property- The title to all property (including any land or buildings, the tenant’s interest under any lease and (so far as appropriate) any investments) shall be held either in the names of the chair, treasurer and secretary of the Club (and their successors in office); any person or body in whose name the Club's property is held shall act in accordance with the directions issued from time to time by the Executive Committee. The Executive Committee are empowered to improve, manage, develop, or otherwise deal with, all or any part of the property and rights of the Club. In pursuit of this they shall be allowed to sell, let, hire out, license, or otherwise dispose of, all or any part of the property and rights of the Club.

12. Staff: The Club may employ such staff as are considered appropriate for the proper conduct of the Club’s activities, and to make reasonable provision for the payment of pension and/or other benefits for members of staff, ex-members of staff and their dependants. The Club may also engage such consultants and advisers as are considered appropriate from time to time.

13. Insurance: The Executive Committee will ensure that appropriate insurance of all kinds (which may include officers’ liability insurance will be in place on an annual basis.

14. Notices and Intimation to Interested Parties – Any notice which requires to be given to the Executive Committee and Group of Volunteers under this constitution shall be in writing and sent to the email address last intimated by him or her to the Club. Notices regarding the annual and any extraordinary meetings will be posted on the Club’s website and or any social media platforms that it may on occasion use.

15. The Executive Committee shall have the power to suspend or expel any individual from the Executive Committee or from the group of volunteers whose conduct could be considered injurious in any way to the Club provided that, before imposing a suspension or expulsion the committee shall give the member an opportunity to be heard in relation thereto, if the Member so requests.

16. Any questions as to the interpretation of the foregoing Constitution shall be decided by the
Executive Committee.